Privacy Policy

Welcome to the website of the American Society on Aging (ASA). This privacy policy is designed to enable you to understand how we will treat the information you provide while visiting us. This policy may change from time to time, so check back frequently for the most current information.

Collection and Use of Information

Internet Information

When you visit or, ASA will collect general Internet data, including which of our web pages you visited, the source of an external link to our site if you used one, and we may store a "cookie" on your computer to remember the data for the next time you visit the site. Cookies contain a small amount of information that allows our web servers to recognize you whenever you visit. Cookies are retained indefinitely so that the next time you come back we can recognize you and tailor the site for you. We use cookies to faciliate transactions that you may choose to complete on our web site such as membership transactions, continuing education applications, requests for information, or participation in other programs and services offered via our web site. ASA does not collect and retain personally identifying information from our web site users unless a site visitor chooses to complete a form on the site for which such information is required. Our web sites are hosted by third-party companies that may collect information such as the IP address of your computer and information about the pages you visit. We also use analytical software that collects anonymized information about what pages on our website are visited and your activity on our site will be included in this data.

Conference App

ASA offers conference attendees the option to use a mobile device app to access conference information including program, speaker, schedule, exhibit and other details. Information about individuals who are speakers at the conference will be published through this app including your name, job title, and your organizational affiliation. Companies and organizations who exhibit at our conference will also have information published through this app including any contact information you supply to ASA for purposes of sharing with our conference attendees. Your use of the app is subject to the privacy policy established by the app developer, Avodigy, Inc., and your use of the app indicates that you have read and agreed to the terms of that policy.

Information You Provide

When you provide information, through online forms, email, or otherwise sending us information, we may use it for various reasons, such as to register you for a conference or extend your membership. If you do not wish to provide this information in digital format, please contact ASA at (415) 974-9600, but please be aware that there may be additional fees and charges that apply to some forms of transactions that you ask us to conduct by phone, mail, or fax. ASA complies with legislative and regulatory restrictions with regard to email addresses and does not share your email address with any other entities without your express authorization.

When You Register to Attend an ASA Conference

A list of conference registrants, including their mailing addresses, is provided for one-time use to registered exhibitors for that one conference. Individuals who do not wish to have their information provided for this purpose should contact for assistance in opting out of these mailings.

Rental of ASA Membership/Conference Registration Mailing Lists

ASA makes lists of its membership and conference attendees available for rental for one-time use to other associations or companies that have products or services that we deem to be of interest to our members. If you are an ASA member or conferencee attendee and do not wish to have your information included in rented lists, please contact for assistance in opting out of these mailings.

Continuing Education Records

Course information, exams, and license numbers submitted for continuing education credit units (CEUs) are maintained for a period of five years. Records are submitted in aggregate to CEU providers for after-course agreements. Upon request from providers, names, addresses, license numbers and course information on learners who have requested continuing education credits are provided to CEU accreditation organizations.


When you submit an application for employment with ASA, we use your personal information for purposes directly related to evaluating your application for employment only and do not share that information with any other party under any circumstances other than compulsion by law, court order or regulatory compliance.

Access to Your Information

Via the profile pages, ASA members and others who create an account with ASA may view, update, or edit information specific to that account. Whether you are an ASA member or a non-member, you must be logged into the site to access and edit this information.

Credit Card Payments

ASA's technology vendors use industry-standard encryption to protect consumer data and privacy when accepting credit or debit card payments over the web. ASA uses Authorize.Net LLC ( for the direct processing of electronic card payments for products, fees, subscriptions, and donations that we accept via our web site. Your credit card information is immediately transmitted to Authorize.Net via an encrypted connection to a Authorize.Net server. ASA does not retain information concerning your credit card issuer, card number except the last four digits, or expiration date, and Authorize.Net does not provide ASA with access to this information. Once a transaction has been approved, we retain access to the last four digits of your card number, the card holder name, and the purchase amount.

Dispute Resolution or Policy Infringement

Please contact us if you believe that this policy has been infringed. We will make every effort to resolve this problem.